Applications that Stick

A tracker that stays tidy as your pipeline grows

Applications drift across inboxes and spreadsheets. Rolodex gives you a simple, durable place to keep roles, status, notes, and links — and an export when you need to share an update. The goal is to see your pipeline at a glance and know exactly what to do next.

Statuses that matter

Use Open, Saved, Applied, Interviewing, Offer. Keep it consistent so your board reads at a glance. Add short notes with next steps and a link to the JD or recruiter thread.

Set up your board (10 minutes)

• Add 10 high‑fit roles and archive 10 low‑fit roles — constrain the list
• Create a saved view per city/sector so you can switch contexts quickly
• Auto‑template your notes: "Last touch — Result — Next step — Date"

Weekly cadence

• Drop three roles that no longer fit and add three that do (forces prioritization)
• Send five targeted notes tied to applications you submitted
• Block 30 minutes to clean statuses and queue next steps

What to capture

• Company, role, and source link
• Status, last touch, and next step
• Why it fits your thesis (one sentence)
• Referrals or alumni to contact

Common pitfalls

• Over‑collecting roles with no follow‑through
• Ambiguous statuses and stale notes
• Forgetting to schedule weekly review time

Export cleanly

Use the export to share updates: include company, role, status, and next step. Keep it to one page and update it weekly. If you need a printable, get it here.

FAQ

How many roles should I track? 15–25 at once is plenty; trim weekly.

How often should I update? Once a week is enough if you stick to the cadence above.